If you’re planning an outdoor event in a marquee this summer, whether it’s a national summer conference or a wedding, there is a lot to organise. Before planning a marquee event many people don’t realise how much harder it is than planning a normal party. Most organisers forget that marquees are actually just a large tent with no electricity, running water or kitchen for caterers – making coordinating the event a bit tricky, especially when most marquees fit around 200 guests and counting.
Event planners and marquee companies can give you advice on planning the big day, but we’ve put together a few tips you can also consider, to ensure everything runs smoothly.
Perfect location
There is a lot to consider when choosing the location of your marquee. In your head it might look perfect in the middle of a field or garden, but in reality it might not be best for the logistics of the event. How close do you need to be to facilities – will you be hiring portable toilets or will you have a building you can use nearby? Also think about the infamous British weather – what will you do if it rains and the surrounding grass transforms into mud? Will there be a concrete path and decking for people to stand on? Don’t just think about what looks right – think about what will work.
Event insurance
Whether you a hiring a marquee personally or as a business, it’s important to check what insurance you will need. The marquee company should have insurance themselves, but ask them what exactly it does and doesn’t cover. For example, if alcohol is being served then accidents and damage to the marquee might not be included and you’ll be at risk of a huge repair bill. Hirers can also get cover for marquee insurance and one day event insurance, just in case anything does go wrong.
Coordinating your suppliers
From the caterers to the musicians, you have probably hired an array of entertainers and chefs to make your event unforgettable. But each of the people you have hired will need specific bits of equipment or information so they can do their jobs properly. From electrical specifications to places where people can leave belongings and equipment dry and safe, be in constant conversation with your suppliers to understand their needs and arrange everything well in advance.
Do you have any more tips to make sure a marquee party goes off with a bang? Let us know!